Meeting and Event code of Conduct

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The Queensnake Collaborative works to promote an inclusive environment that is welcoming, safe, collaborative, supportive, and productive for all attendees and that values the diversity of views, expertise, opinions, backgrounds, and experiences reflected among these attendees. To that end, we expect meeting attendees to abide by the following Meeting and Event Code of Conduct:

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Expected Behaviour

• Treat everyone with respect and consideration

• Communicate openly and thoughtfully with others and be considerate of the multitude of views and opinions that are different than your own

• Interact with people in a way that makes them feel heard and valued

• Be respectful in your discussion and critique of ideas

• Be mindful of your surroundings and of your fellow participants. Alert one of the Queensnake Collaborative’s organizers if you notice a potentially troubling or dangerous situation, someone in distress and/or unacceptable behaviour*

• Respect the rules, policies, and requests associated with the meeting

• Uphold and support the Queensnake Collaborative’s commitment and actions to improve the events environmental and social impacts and promote equity, inclusion and diversity

• Uphold and support the Queensnake Collaborative’s commitment and actions to improve the events environmental and social impacts and promote equity, inclusion and diversity

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Unacceptable Behaviour*

• Criminal offences

• Participation or promotion of harassment, intimidation, or discriminatory behaviours

• Overt, subtle, physical, verbal, or non-verbal abuse of any attendee

• Disruption of talks at the meeting/event

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*Examples of unacceptable behaviour include, but are not limited to inappropriate comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, or breastfeeding; inappropriate use of nudity and/or sexual images in public spaces or presentations; inappropriate sexual advances or touching; threatening, bullying, harassment (sexual or otherwise), discrimination or stalking of any attendee, speaker, volunteer, sponsor, or organizer.

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Consequences

• Anyone requested to stop unacceptable behaviour is expected to comply immediately

• The organizing committee may take any action deemed necessary and appropriate, including immediate removal from the meeting without warning

• The organizing committee will report criminal offences to the appropriate authorities and reserves the right to report a possible criminal offence where appropriate

• The organizing committee reserves the right to prohibit attendance at any future meeting

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Process for Reporting Unacceptable Behaviour

If you are the subject of unacceptable behaviour or have witnessed any such behaviour, please immediately follow these steps:

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1. Remove yourself from the situation and find a safe space. In the case of a medical or criminal emergency, contact event security and/or local emergency response authorities

2. In non-emergency situations, you also have the right to report a criminal (or possible criminal) offence to the organizing committee and/or appropriate authorities

3. Email queensnakecollaborative@gmail.com to report an incidence of unacceptable behaviour. Provide your name, contact information and a brief description of the concern. This message will be monitored to the Event Safety Officer who will handle code of conduct concerns with professionalism, sensitivity and confidentiality

4. All concerns relating to unacceptable behaviour will be treated seriously and addressed promptly. Complainants will remain in control of the process and the Event Safety Officer will outline options available to deal with the situation promptly, effectively, and in a manner that the complainant finds most suitable

5. Depending on the nature of the issue, additional information, security, or appropriate authorities may be needed to address the situation appropriately